Admissions & Aid

Tuition Refund Policy

Student’s Right to Cancel

Students may withdraw from a degree program at any time. Students wishing to withdraw from a program should first consult with their faculty advisor. Students who decide to withdraw from a program must complete the Program Withdrawal Form located on MyUSA, Student Services, Forms link and submit it to the Registrar’s Office. To withdraw from an individual seminar, contact the Continuing Education Office by phone at 904-826-0084, ext. 1400.

Cancellation and Tuition Refund Policy

USAHS’ institutional refund policy has been established in accordance with current state and federal regulations and applicable accrediting standards. A refund to the student or fund source may result from the application of the University’s Institutional Refund Policy. The full refund policy, including state-specific refund policies, is available in the current version of the University Catalog/Handbook.

Deposit Refund Policy

When notification of withdrawal from the University is submitted, the University retains the non-refundable $100 deposit in compliance with applicable state regulations according to the applicant’s state of residence.

Notice of Cancellation 

Students must notify the University in writing of the cancellation. All monies paid by an applicant other than the non-refundable deposit (if required), books, supplies, materials, and kits that are not returnable from use are refunded if cancellation occurs within the first seven days of instruction. 

Tuition Refund Policy 

USAHS has an established add/drop period that is the first week (7 days) of each trimester. All tuition and fees charged to the student’s account (other than the non-refundable deposit, if required) are refunded to students or to student loans if the student withdraws from a program or a course within the add/drop period.

If a student withdraws from the program or a course after the add/drop period but prior to completion, the student may be eligible for a tuition refund in accordance with the refund policy.

Withdrawing from a Program-Refund of Tuition after the Start of Trimester Courses:  For students who withdraw from all classes during days 1–7 of the trimester (add/drop period), 100% of tuition (minus the non-refundable deposit, if required) is refunded to the student and/or to the loan provider. For students who withdraw from all classes after day seven but before more than 60% of the term has elapsed, the University calculates the refund using a percentage formula and returns the refund to the student and/or to the loan provider. If more than 60% of the term has elapsed, there is no refund.

Withdrawing from a Course: Students withdrawing from one or more course(s) but not the program, have their refund calculated under the same percentage formula as those withdrawing from a program.

Step 1: The University determines the percentage of the enrollment period the student attended before withdrawing (days attended divided by total days in the period). If more than 60%, then no refund is due.

Step 2: The University determines the amount of tuition earned by the school by multiplying the total tuition/fee charged by the percentage of time enrolled.

Step 3: The University compares the amount of tuition earned by the school to the amount received by the school. If more funds were received by the school than tuition earned by the school, the University determines the amount of funds that must be returned by subtracting the amount of tuition earned by the school from the amount received by the school.

Step 4: The University distributes the calculated amount as a refund to the student or the student loan provider.

Refunds are made within 30 days of the date the University determines that the student has withdrawn.

For students who receive federal financial aid who withdraw (including transfers and leaves of absence) from all classes before more than 60% of the term has elapsed, a portion of their tuition is returned to the lender. Please see the University’s R2T4 policy for further information.

Continuing Education Seminar Fee Refund Policy

Registration-Deposit: A $100 nonrefundable deposit is required when registering for a seminar. A 50% nonrefundable, nontransferable deposit is required when registering for a certification.

Registration-Balance & Refund Policy: Tuition is due 30 days prior to the first day of the seminar. With two weeks’ notice of seminar cancellation, tuition may be transferred to another seminar, placed into a funds on hold account, or the balance, (less the $100 deposit) may be refunded.

Cancellations occurring up to three working days prior to the start of the seminar, only 50% of the balance will be refunded. Within three working days’ notice, 100% of balance may be transferred to another seminar or placed into a funds on hold account. No refunds will be issued. Transfer of funds limited to two seminars. After the seminar begins, no refunds may be issued.

Seminar dates, locations, and tuition are subject to change. Notice is sent when class is confirmed. Please verify the seminar has been confirmed before booking non-refundable reservations by calling the Continuing Professional Education Department 1-800-241-1027 x1400.

In the event of employer-paid registrations, the employer has the right to cancel the registration under the above policy. The therapist will be contacted and may be given the option to remain registered for the seminar and become the responsible party for the tuition.

Last Updated:  10/7/2024